Paymo uses AI to record your work automatically, surface task updates, and convert time logs into invoices, helping you manage projects, teams, and billing more smoothly.”
Product Category
Project Management and Time Tracking
Product Subcategory
AI Functions
Does not use native generative AI
Automatic time tracker logs desktop and app activity for later assignment
Timesheet approvals and rule based automations reduce manual review and errors
Product Core Functions
Paymo combines task management, time tracking, resource scheduling, and invoicing so service teams can manage client work from plan to payment. Projects break down into tasks with due dates, priorities, assignees, dependencies, and milestones. You can visualize work in list, kanban, calendar, timeline, or Gantt views, then auto schedule dependent tasks to keep plans accurate.
Time is captured via web and mobile timers or with Paymo Track on desktop, which automatically records activity for precise, end of day assignment. Managers review live timesheets and can require submissions and approvals before billing. A visual scheduler shows team availability and workload across projects to prevent overbooking and plug gaps quickly.
Files live with tasks where teammates comment, @mention, and use built in file proofing and versioning to speed creative reviews. When work is ready to bill, convert timesheets and expenses into estimates or invoices, add payment terms, and accept online payments via gateways. Paymo tracks profitability with budgets and margin widgets and rolls up reporting on time, costs, and collections so owners see project health and cash status at a glance.
Integrations extend Paymo into your stack through Zapier and native payment gateways, while desktop and mobile apps keep capture accurate on the go. The result is a practical, end to end system for small teams that need planning, tracking, scheduling, and billing in one place.
Key Features
Multiple task views with dependencies, Gantt charts, milestones, and auto scheduling
Accurate time capture: web, mobile, desktop automatic tracker, and Pomodoro
Timesheet submissions and approvals with live reports and dashboards
Resource scheduling with utilization and capacity views
Invoicing and estimates with expenses and online payments
File proofing, versioning, comments, and @mentions
Integrations via Zapier plus Stripe, PayPal, Authorize.net, and more
Desktop and mobile apps for capture and approvals
Ease Of Use
Setup: Create your first project and task list, invite teammates, set billable rates and taxes, connect a payment gateway, and enable banked timers. Same day value is realistic.
Daily workflow: PMs plan tasks and dependencies; contributors track time from web, mobile, or the desktop auto tracker; leads approve timesheets; finance converts approved hours and expenses into invoices and collects online.
Team onboarding: Coordinators, creatives, and accountants learn role based views quickly using saved filters, scheduler presets, and invoice templates.
Tool integration: Turn on Zapier to sync with CRM or accounting, connect Stripe or PayPal for payments, and plug Slack or email for notifications. Validate one time to invoice flow and one scheduled resource plan and you are operational in a couple of hours.
Admin demand: Light to moderate. Maintain users and permissions, rates, approval rules, payment gateways, and periodic reporting.
Use Cases
Creative and digital agencies managing client projects with proofing and billing
Architecture and design studios balancing schedules, budgets, and approvals
IT and professional services firms tracking time to invoices and retainers
Marketing teams coordinating cross functional campaigns and freelancers
Freelancers and small studios needing simple planning, tracking, and payments