Use Xero’s GenAI functions to auto‑create invoices, reconcile banks, forecast cash flow, generate quotes/payments, surface insights & automate follow‑ups from your cellphone, email or chat
Product Category
Finance
Product Subcategory
AI Functions
Generative assistant (Just Ask Xero / JAX) to answer questions, draft invoices/quotes, and surface help in-product
ML-assisted bank reconciliation with prediction and rules to speed matching and coding
Automated data capture for bills/receipts via Hubdoc (OCR + document fetch)
Short-term cash-flow projections and analytics to spot upcoming gaps and scenario-plan
Product Core Functions
Xero is a cloud accounting suite built for small and midsize businesses. Core workflows include online invoicing and quotes, “pay now” options through payment providers, and automatic bank feeds that flow daily transactions into the ledger for rapid reconciliation. Bills and expenses sync into accounts payable with due-date tracking, approvals, and document attachments. Bank reconciliation is guided: you review suggested matches, apply bank rules for recurring vendors, and maintain up-to-date balances and cash flow.
Projects and time/cost tracking help service businesses quote, monitor actuals, and invoice on completion or milestones. Reporting covers profit and loss, balance sheet, sales, aging, and cash-flow views with drill-down to transactions. Short-term cash-flow projection gives an at-a-glance view of incoming invoices and upcoming bills so owners can plan payments, chase late invoices, and test “what-ifs.”
On the capture side, Hubdoc pulls in bills and receipts from email, scans, or vendor fetch; key fields (supplier, date, amount, line items where supported) are extracted and pushed into Xero with the source document stored for audit. Xero’s mobile apps support on-the-go invoicing, receipt capture, and quick reconciliation.
An integrations marketplace connects Xero to ecommerce, POS, payments, payroll/HR, AP automation, reporting, and CRM tools. Accountants and bookkeepers can collaborate in real time with role-based access, notes, and file attachments. The net effect: fewer manual entries, smoother month-end, and clearer cash visibility for owners and advisors.
Key Features
Online quotes & invoicing with payment links
Bank feeds, reconciliation, rules, and suggestions
Bills, expenses, approvals, and document attachments
Short-term cash-flow projection and business analytics
Projects/time tracking for service work
Mobile apps for invoicing, capture, and reconcile
Hubdoc for bill/receipt data extraction & storage
App marketplace integrations (payments, ecommerce, AP, CRM, reporting)
Ease Of Use
Setup — Easy (owner/bookkeeper): Connect bank feeds, pick an invoice template, import chart/contacts; live the same day with no IT help.
Daily use — Easy (owner): Quick daily pass—check cash, approve a bill, reconcile suggested matches, send invoices from your phone.
Collaboration — Easy–Moderate (owner + accountant + AP): Role-based invites, approvals, comments, and attachments; a short walkthrough gets each role comfortable.
Integrations — Moderate (ops): Payments are plug-and-play; ecommerce/POS/CRM/reporting need account and tax mapping—a couple of hours and you’re operational.
Admin — Light–Moderate (owner/advisor): Routine bill runs and month-end close; occasional bank-feed fixes and rule tuning—ongoing upkeep stays light.
Use Cases
SMB owners and office managers who want clear cash visibility and faster month-end
Accountants and bookkeepers consolidating client workflows in one cloud ledger
Ecommerce and retail businesses needing payments, POS, and store integrations
Professional services and agencies tracking time, costs, and project profitability
Trades and field services issuing quotes, deposits, and progress invoices