AI transaction coordinator that reads offers and contracts, creates compliant timelines, drafts client emails, assigns tasks, and syncs deadlines to calendars, keeping teams aligned and helping each deal reach closing smoothly
Product Category
Real Estate Operations
Product Subcategory
AI Functions
Intelligent contract analysis that extracts key dates, contingencies, and milestones
Dynamic timeline generation with automatic deadline tracking and calendar sync
AI task creation tailored to contract type and transaction stage
Document Intelligence to summarize uploads and surface action items
AI powered email drafting with templates and scheduled sends
Ava assistant for daily priorities, reminders, and natural language commands
Product Core Functions
ListedKit AI centralizes real estate transaction coordination so agents, TCs, and teams move deals with fewer handoffs. Upload a signed contract and Ava parses purchase terms, addenda, and amendments, then builds a contract-specific timeline and task list. Timelines stay in sync when terms change and can push dates to your calendar to prevent missed contingencies.
Work happens in a collaborative workspace with role-based permissions and a shared contact database. Each deal keeps documents, tasks, due dates, parties, and notes in one place; daily priorities highlight what needs attention now. Ava’s Document Intelligence answers questions about inspection reports or loan docs and can convert findings into checklist items.
Communications are streamlined through a built-in hub that drafts professional emails with transaction details and supports scheduling, templates, and notifications. Coordinators can create standardized intakes that spin up new files in minutes, while accuracy tools reduce manual data entry and copy-paste errors. Pricing is usage-based with per-intake credits, which suits teams with seasonal cycles or variable deal flow.
For teams, multi-user access, shared timelines, and reassignment flows keep closings on track during vacations or spikes in volume. Optional e-signature and MLS data helpers reduce swivel-chair work. The result is a focused, AI-assisted system that turns contracts into clear timelines, tasks, and communications from day one.
Key Features
Contract reader, smart timeline, and calendar sync
AI generated task lists and reminders
Communication hub with templates and scheduled emails
Multi-user workspace with roles and shared contacts
Intake credits with no monthly fees and non-expiring balances
Document uploads with summaries and action extraction
Optional e-signature and listing data helpers
Ease Of Use
Setup: Create an account, run a first intake by uploading a contract, connect Google Calendar and Gmail, and invite collaborators. Same-day value is realistic.
Daily workflow: Coordinators review daily priorities, confirm timelines, send drafted emails, ask Ava about new documents, and adjust tasks when amendments arrive.
Team onboarding: Agents, TCs, and ops learn role-based queues quickly using standardized intakes, saved templates, and a short walkthrough.
Tool integration: Enable calendar and Gmail connections, turn on e-signature and MLS helpers if used, then validate one intake-to-timeline-to-email flow. A couple of hours and you are operational.
Admin demand: Light to moderate. Manage users and permissions, maintain templates, monitor intake credits, and review deadline syncs and notifications.
Use Cases
Independent transaction coordinators managing multiple closings
Small to mid-size brokerages standardizing timelines and communications
Agent teams needing shared visibility and coverage during busy periods
Solo agents upgrading from spreadsheets to AI-assisted workflows
Real estate attorneys who track critical dates and correspondence