Automates shift scheduling, demand forecasting, time‑clock tracking and compliance; analyses attendance patterns. Optimizes staffing costs; lets employees swap shifts and manage availability
Product Category
Workforce Management
Product Subcategory
AI Functions
AI assisted scheduling that uses historical demand and staff constraints to propose optimized rotas
Forecasting that compares expected revenue to planned labor for cost control
Real time signals on under or over staffing and potential compliance risks
Conflict checks for availability, leave, and payroll costs while you build the rotation
Product Core Functions
Planday centralizes staff scheduling, time tracking, and team communication so shift based businesses can plan coverage, control labor costs, and export accurate timesheets. Managers build rotas that respect availability, time off, qualifications, and wage costs, then publish to the mobile app where staff confirm shifts, swap when permitted, and message managers. Time tracking records actual hours with clock in rules and feeds timesheets for approval.
Financial controls are built in. You can import daily revenue from your POS or set revenue units and budgets to monitor labor percentage against sales and forecast the impact of additional payroll costs like holiday accrual or pension. Reporting shows planned versus actual hours and costs, giving operators a live picture of variance.
Integrations reduce admin. Payroll connectors and exports move approved hours into systems like Xero, while POS integrations send revenue for better staffing decisions. Admins govern roles, departments, locations, and pay rates from one console. Mobile apps for managers and staff keep schedules and chats up to date.
The result is a practical workforce hub, pairing schedule automation and forecasting with timesheets, staff communications, and payroll or POS connections so frontline teams run predictable shifts and finance sees labor in context of sales.
Key Features
Rotation builder with availability, leave, skills, and wage cost visibility
Time clock and timesheets with approvals
Team messaging, shift confirmations, swaps, and mobile apps
Labor forecasting and payroll percentage vs revenue reporting
Additional payroll cost modeling for holidays and pensions
Payroll and POS integrations, including Xero and Lightspeed
Ease Of Use
Setup, easy for an ops lead: Create locations and roles, add employees, connect payroll or POS if needed, publish your first rota. Same day launch is realistic.
Daily use, easy for managers and staff: Managers adjust coverage, approve timesheets, and watch labor vs revenue. Staff check shifts, swap within rules, and clock in from the app.
Collaboration, easy to moderate for multi site teams: Shared templates and permissions keep departments consistent, with notes and messages in one place.
Integrations, moderate for an operator: Xero payroll sync and POS revenue imports follow guided steps, map fields, test a pay run and a revenue import, and you are operational in a couple of hours. help.planday.com+2help.planday.com+2
Admin, light to moderate for an owner: Maintain pay rates, leave types, budgeting rules, and audit schedule changes with centralized reporting.
Use Cases
Restaurants, cafes, and bars balancing demand and labor percent
Retail stores and boutiques coordinating multi location rotas
Hospitality and hotels aligning front desk, housekeeping, and F&B teams
Clinics, gyms, and studios tracking shifts and compliance
Franchises and groups standardizing schedules and payroll exports