AI calendar and task manager that auto-prioritizes your schedule, helping busy professionals manage meetings, focus time, and to-do lists seamlessly
Product Category
Productivity
Product Subcategory
Productivity Platform
AI Functions
- Automatically prioritizes and schedules tasks across your calendar based on deadlines, durations, availability, and priorities
- Continuously optimizes your day when meetings shift or tasks are delayed
- Auto-generates actionable tasks and summaries from meeting transcripts and docs
- Produces projects, Gantt charts, Kanban boards, and standard workflows via AI
- Combines search across tasks, docs, notes, projects, and calendar entries in one AI-enabled workspace
Product Core Functions
Motion.ai functions as an AI super‑assistant that turns scattered work into structured execution. It integrates tasks, calendar events, meeting notes, and documents into one intelligent platform. Motion auto-builds your daily schedule, tracks due dates, creates legal project workflows, summaries meetings, drafts docs, and alerts you proactively before deadlines—enabling deep focus and reliable follow-through.
Key Features
- AI Task Planner: Prioritizes and schedules to‑dos based on urgency and available time
- AI Calendar Assistant: Auto-schedules meetings and tasks, reschedules on changes to preserve focus
- AI Meeting Notetaker: Records, transcribes, and generates action items from meetings
- AI Docs Assistant: Summarizes, drafts, turns text into tasks, and organizes docs using AI
- AI Project Manager: Generates projects and visualizes them via Gantt, board, or list views
- AI Workflow Builder: Automates SOPs and repetitive projects with one-click setup
- Unified AI Search & Dashboards: Discover information across all work artifacts smartly and instantly
Ease Of Use
- Setup: Connect your Google or Outlook calendars, import tasks or add via chat; minimal configuration required
- Daily Workflow: Use auto-generated schedules, workflow-based task creation, and summarized meeting notes to stay organized effortlessly
- Team Onboarding: Intuitive UI with pre-built templates and AI-suggested actions reduces training time
- Integration: Deep sync with Google Calendar, Outlook, Zoom, Meet, Zapier, as well as email-to-task capture
- Admin Demand: Low—admins manage team workspaces, permissions, and policies; AI orchestrates scheduling, reminders, and workflow execution
Use Cases
- Freelancers and solopreneurs craving automated scheduling and project oversight
- Small business teams needing lightweight project management and centralized focus time
- Marketing & agency teams juggling campaigns, deliverables, and client meetings efficiently
- Operations managers using AI automation to maintain workflow consistency and task clarity
- Executives & product teams valuing automated scheduling, AI meeting capture, and unified work visibility
Conclusion
Motion.ai reimagines productivity for the AI-first era by merging task, calendar, document, meeting, and project management into one smart, self-updating workspace. With deep integrations, proactive scheduling, and AI-generated deliverables, it enables users to plan, execute, and adapt effortlessly—delivering amplified productivity with minimal manual effort.